Office 365 tools that you might not ever know existed
Office 365 Business and Business Premium both contain a variety of tools that you might not ever know existed or have ever used. Most are included within your subscription price and could be useful to your organisation; you might even be paying for other tools which could be replaced with Microsoft’s inclusive version. We take a look at our Top 5 favourite tools:
1. Microsoft Flow
Take productivity to new heights by automating business processes across your entire organisation. Microsoft Flow allows you to turn repetitive tasks into multistep workflows.
For example, with a few clicks capture social media feeds and add them as leads in Dynamics 365, subscribers in HubSpot, and much more.
You can also use Microsoft Flow to create, use, and share automated approval workflows to quickly respond to and process requests, from time off and travel plans to documents and sales opportunities.
2. Microsoft Forms
You can easily create surveys and polls to collect customer feedback, measure employee satisfaction, and organise team events. Microsoft Forms is an online survey creator which is included with Office 365.
Released by Microsoft in June 2016, Forms allows you to create surveys and quizzes with automatic marking. The data can be exported to Microsoft Excel too.
In addition, in 2019, Microsoft released a preview of Forms Pro which gives users the ability to export data into a Power BI dashboard.
3. Microsoft MyAnalytics
Work smarter with personal productivity insights in Microsoft 365. You can Explore your work patterns with MyAnalytics and learn ways to work smarter—improving your focus, wellbeing, network, and collaboration.
You can also Receive AI-powered suggestions in Outlook from MyAnalytics to help you set aside focus time before your week fills up with meetings, stay on top of tasks and emails, and follow up with important people.
MyAnalytics can improve your work patterns. Understand and improve your work patterns—gaining uninterrupted time to focus, being able to disconnect and recharge, and networking and collaborating effectively—with help from the MyAnalytics dashboard and weekly email digest.
4. Microsoft Planner
Organise teamwork with Microsoft Planner. Take the chaos out of teamwork and get more done! Planner makes it easy for your team to create new plans, organise and assign tasks, share files, chat about what you’re working on, and get updates on progress.
With Microsoft Planner you can get organised quickly without the need to purchase additional third party tools.
You can launch Planner from the Office 365 app launcher with a single click. You can then create a new plan, build a team, assign tasks, and update status—in a few easy steps.
Each plan has its own board, where you can organize tasks into buckets. You can categorize tasks based on their status or on whom they’re assigned to. To update the status or change assignments, just drag and drop tasks between columns.
5. Microsoft PowerApps
For more advanced users or aspiring “App-Makers” you can make Office 365 and Dynamics 365 your own with powerful apps that span productivity and business data. Customise SharePoint Online, use PowerApps with Microsoft Teams, and build apps on Dynamics 365.
Build apps fast with a point-and-click approach to app design. Choose from a large selection of templates or start from a blank canvas. Easily connect your app to data and use Excel-like expressions to easily add logic. Publish your app to the web, iOS, Android, and Windows 10.
Getting more out of Office 365
To learn about how you can get more out of your Office 365 speak to our Couno Office 365 team on 01702 811222.